Hall Hire – Policy and Charges
The Crestwood Hall and associated facilities were originally intended for the exclusive use of residents. This remains the ‘rule of thumb’, although wider community participation in events is encouraged where appropriate. Use of the hall must involve a Crestwood resident as the primary person responsible for any function. In the very rare event that a clash of bookings eventuates, the hall will be allocated to the categories of use in the order in which they are listed. There are 4 general categories of use:
All hall hire and bond charges will be reviewed regularly by the Management Committee.
Note: bond figures quoted below will be $300 for home owners and $500.00 for tenants.
Hall Hire – Conditions of Use
The Community Hall is available for community activities (clubs, playgroup etc.) and can be made available for approved private functions. A fee and bond is payable for private functions. The centre is licensed to hold a maximum of 68 people at any one function. The hirer must be in attendance at all times. Smoking is not permitted in the centre.
Charges for hiring the centre
A non refundable deposit of $40.00 is payable on application. A bond of $300.00 (home owners) or $500.00 (tenants) and the hall hire fee are to be paid to the Bookings Officer no later than 24 hours preceding the event.
Following your event, and upon a successful inspection of the centre, your bond will be returned to you within 48 hours. Please contact the Hall Hire Booking Officer, via hall@crestwood.org.au for any further assistance.
What is included when hiring the centre
- Gas stove and gas hotplates
- A microwave oven, convection oven and pie warmer
- Fridge
- Kettle
- 20 Coffee Cups
- 10 trestle tables which seat 6-8 people plus plastic chairs
- Portable gas BBQ, crockery, cutlery, glasses, serving dishes etc. are available on request.
Usage Guidelines
- No foods prepared and cooked in the kitchen are permitted to be sold at any time.
- Please make every effort to ensure that the handling of your food is done in a safe and healthy manner.
- Oven/hot plates/microwave oven/pie warmer: all spillages and crumbs must be removed.
- To minimise possible parking congestion in Coronet and Princeton Courts, we request that you have as many of your visitor’s vehicles as possible park at your property.
- Strictly no parking on lawns near the Hall.
- Noise levels must comply with the Noise Abatement (Neighbourhood Annoyance) Regulations. Behaviour of your guests will be your responsibility. If at any time it is necessary for the police and/or a security guard to be called to the Community Hall, any costs incurred will be deducted from your bond.
- For children’s parties and other such events it is expected that there will be at least 2 adults in attendance at all times for groups of up to 15 children, and an extra adult for every additional 10 children present.
- At no time is swimming permitted in the toddler’s pool or is access permitted to the main pool area as a condition of hiring the hall. If you require pool access with hall hire, you will need to complete a pool party application form and liaise with the Pool Committee Member, and adhere to the pool rules.
- If you intend to set up any equipment/furniture in this area for your function, please check availability when applying, due to the possibility of the pool being in use.
- The centre is professionally cleaned prior to a function. We ask for your assistance in keeping it clean and tidy. A vacuum cleaner, broom, dust pan, mop and bucket are provided for your use.
- To consider nearby residents, we ask that you endeavour to finish your function by 12.00 midnight. All keys must be returned to the booking officer as soon as possible.
- The CHOA Management Committee does not take responsibility for any goods or equipment left in the centre. Please note that if you leave your equipment unattended in the centre your equipment may not be covered by the centre’s insurance.
- The Management Committee reserves the right to:
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- Refuse an application for hire.
- Retain all or part of the bond to cover additional maintenance costs which result from damage, lack of care or cleaning costs.
- Refuse subsequent bookings if the Conditions of Hire are not met.
The following must be adhered to at all times:
- Room vacuumed, swept or mopped when necessary.
- Tables placed back into store room and chairs stacked against walls.
- All lights, heaters, air conditioners and fans to be switched off.
- All doors should be secured and locked.
- The driving of tacks or nails into walls or ceiling woods is not permitted.
- All rubbish must be removed from the centre and may be placed in the ‘wheelie’ bin located outside the glass door leading to the toddler’s pool.
- Cleaning up after your function must be completed by 10.00am the next day.
Alternately, professional cleaning of the hall after your event can be arranged at the cost of $150.00 when making your booking.
Please Note: If the hall is not cleaned to an appropriate standard a minimum fee of $150.00 will apply and will be deducted from the bond paid.
We hope you enjoy your function at the Crestwood Community Centre
